Home › AI by industry › AI for veterinary practices
Private AI for veterinary clinics — client communications, discharge note drafting, protocol lookups, reminders, and front-desk help, with patient and owner info kept on-site.
PrivateOfficeAI is a private AI that runs on a machine in your own clinic, so patient records and owner information stay on-site. Veterinary practices use it to draft discharge notes and client messages, look up protocols from their own references, write reminders, and help the front desk move faster. It's a one-time purchase with no per-seat fees for the whole team.
A busy veterinary practice writes a surprising amount: discharge instructions, client update calls turned into notes, estimate explanations, reminder messages, and the constant tactful email to a worried owner. PrivateOfficeAI takes that load off the team and runs entirely on a machine in your clinic, so owner details and patient histories never leave the building.
Yes. Everything is processed on the box in your clinic and never sent to any AI company. Owner contact details, patient histories, and the notes you paste in all stay local. The only thing that ever leaves is a tiny check-in — license and version, an anonymous box ID, and health numbers — and it never includes records, chats, or file names. See the security overview for exactly what that check-in contains.
Yes. The Maximum engine reads images and scans, so a faxed referral summary, a scanned outside lab report, or a photo of a handwritten cage card can be read and turned into a clean note or summary — without leaving the practice.
Yes. Doctors, technicians, assistants, and front-desk staff all get their own login. Roles keep it appropriate: DVMs and the practice manager get full use as Managers or Administrators, technicians are Team members, and a new hire can start as a Basic user. Set it up under team accounts and permissions. There are no per-seat fees, so the whole staff is covered.
It's a one-time purchase. The Box is $4,900 for a clinic team up to about 15 people; Box Pro is $7,500 for heavier use and the largest engines. A software version for a computer at the front desk is $899. Add Remote Access at $29/mo if the on-call doctor needs to reach it from home over a private tunnel. There's a live demo if you want to see it with a sample discharge.
PrivateOfficeAI is not a PIMS or medical-records system and it does not diagnose or prescribe — the doctor's judgment always governs care. It's the clinic's writing and lookup assistant, drafting and summarizing quickly while keeping every owner's information in-house.
Yes. Give it the doctor's shorthand from a procedure and it drafts clear, warm home-care instructions an owner can follow. You review and adjust before it goes out, and nothing about the patient or owner ever leaves the clinic.
Yes. Owner contact details, patient histories, and any notes you work with are processed on the box in your clinic and never sent to any AI company. Only a tiny license and health check-in leaves the building, and it never contains records or file names.
Yes. Load your protocols, drug references, and dosing charts into the knowledge base and the AI answers questions against them with the source cited — handy for a new technician or a relief vet learning your clinic's way of doing things.
No. It is not a PIMS or medical-records system and does not diagnose or prescribe. It handles the writing and lookup around care — discharge notes, client messages, reminders, and protocol questions — so your team spends less time typing and more time with patients.
Yes. Everyone gets a login with a role that fits their job, and there are no per-seat fees. The front desk can draft reminders and answer owner questions, while technicians and doctors use it for notes and lookups.