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How a private, on-premise AI helps a consulting firm write proposals and deliverables, summarize research, and capture knowledge across engagements — while client material stays private.
A private AI helps a consulting firm draft proposals and client deliverables, summarize research and interviews, and turn past engagements into searchable firm knowledge — all on a box in the office. Confidential client material stays private, so you can honor NDAs while still getting AI speed on the work.
Consultants are paid for thinking, but a lot of the day goes to producing — proposals, decks, reports, research summaries — and to the quiet frustration of knowing your firm has solved a problem before but can't easily find how. A private AI from PrivateOfficeAI speeds up the production and turns your past work into a searchable asset, while keeping each client's confidential material on a box in your own office. That last part matters: consulting engagements almost always come with NDAs, and sending a client's internal documents to a cloud AI can quietly break one.
Yes — and for a consulting firm this is often a contractual requirement, not just good hygiene. Everything you upload is processed on the box in your office and stays there. Client documents, interview transcripts, and your own analysis never reach an AI company's servers. The only outbound traffic is a small license check-in (version, anonymous box ID, health stats) with no documents, chats, or file names in it. That lets you use modern AI on an engagement without adding a subprocessor your NDA never accounted for. See the security page.
Through team accounts and permissions. Each consultant gets a login with a role — Administrator, Manager, Contributor, Team member — and you organize the knowledge base so people see the engagements they are staffed on. Because it is all on one box you own, there is no cloud tenancy to reason about; access is simply who you give logins and roles to.
Yes, with no per-seat fees — which is a real difference from per-user AI subscriptions when you have a bench of consultants. The Box is $4,900 one-time (up to about 15 people); firms with a deep archive of past deliverables may prefer the Box Pro ($7,500) for its larger memory and storage. Consultants who travel can reach the office box with the Remote Access add-on ($29/mo) over a private encrypted tunnel, and the Web Access add-on ($19/mo) lets it look things up online when needed — only the search words leave, never your documents.
See it on your own materials — book a demo or read the docs.
Yes. Everything is processed on the box in your own office and never sent to any AI company. Client documents, interview transcripts, and your analysis stay in the building, so using the AI on an engagement does not add a subprocessor your NDA never accounted for.
Yes. Build a private knowledge base of past deliverables, methods, and research, then ask plain questions about how the firm approached similar problems before. Answers are grounded in your own work and cite the source documents.
Yes. Give it your own templates and it will draft proposals, executive summaries, findings, and recommendations from your notes and data. The Document Generator outputs them as branded PDFs. You refine and finalize before anything reaches the client.
Through team accounts, roles, and how you organize the knowledge base. Each consultant gets a login and a permission level, and you give access only to the engagements they are staffed on. Since it all runs on one box you own, there is no cloud tenancy to manage.
No. The Box is a one-time purchase ($4,900 for up to about 15 people) that the whole firm shares. The Box Pro ($7,500) suits firms with a large archive of past work. Optional add-ons like Remote and Web Access are available if you need them.