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Private AI for staffing and recruiting agencies — job descriptions, candidate outreach, resume summaries, and client emails, with candidate PII kept local and resumes read on-site.
PrivateOfficeAI is a private AI that runs on hardware in your own office, so candidate PII and client details stay local. Staffing and recruiting agencies use it to write job descriptions, draft candidate and client outreach, summarize resumes, and read scanned CVs — all on-site. It's a one-time purchase with no per-seat fees for the whole desk.
A staffing agency handles a river of personal information — resumes, contact details, salary expectations, references, and background notes — plus confidential client requisitions. Every one of those is exactly what you don't want flowing into a public AI. PrivateOfficeAI runs on a machine in your own office, so recruiters get fast help with the writing and screening work while candidate PII never leaves the building.
Yes. Resumes come in every format, and the Maximum engine reads images and scans — so a scanned CV, a photographed certification, or a PDF that's really an image can still be summarized and searched. All of it processed on the box, so a candidate's document never touches an outside server.
Because the AI runs on your hardware, resumes, contact details, and client requisitions are processed on-site and never sent to any AI company. The only thing that leaves is a tiny check-in — license and version, an anonymous box ID, and health numbers — never resumes, chats, or file names. For agencies that make privacy promises to candidates and clients, and that handle data under agreements limiting third-party processing, that's the difference between compliant and not. See the security overview.
Yes. Put your client requisition templates, submittal formats, MSAs, and playbooks into the knowledge base, and the AI answers questions against them with the source cited — so a new recruiter can ask 'what's our standard rate structure for this client?' and get your actual answer, not a made-up one.
Yes — every recruiter, sourcer, and account manager gets a login with a role under team accounts and permissions, with no per-seat fees. It's a one-time purchase: the Box is $4,900 for a desk up to about 15 people, Box Pro is $7,500 for heavier volume and the largest engines, and the Software edition is $899. Recruiters who work remotely can reach it over a private tunnel with Remote Access at $29/mo. Try a live demo with a sample resume to see the summaries.
It is not an ATS or a sourcing database — it won't scrape job boards or store your pipeline. It's the desk's writing and screening assistant, drafting and summarizing at speed while keeping every candidate's information in-house.
Yes. Resumes, contact details, salary notes, and client requisitions are processed on the box in your office and never sent to any AI company. Only a tiny license and health check-in ever leaves the building, and it never contains resumes, chats, or file names.
Yes. It condenses a long CV into a clean candidate summary or a client-ready submittal, pulling out relevant skills, tenure, and gaps in your preferred format. You review before anything goes to a client, and the resume never leaves your hardware.
Yes. The Maximum engine reads images and scans, so a scanned CV, a photographed certification, or a PDF that is really an image can still be read, summarized, and searched — all processed locally on the box.
No. It is not an ATS and does not store your pipeline or scrape job boards. It handles the writing and screening around recruiting — job descriptions, outreach, resume summaries, and client emails — alongside whatever ATS you already use.
Yes. The Box serves a desk of up to about 15 people, with no per-seat fees, and each recruiter gets a login with a role that fits their job. Remote recruiters can reach it over a private tunnel with the optional Remote Access add-on.