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Private, affordable AI for nonprofits — grant writing and summaries, donor communications, board reports, and program docs, with donor data kept on-site.
PrivateOfficeAI is a private AI that runs on hardware in your own office, so donor data and program records stay on-site. Nonprofits use it to draft and summarize grants, write donor communications, prepare board reports, and organize program documents. It's a one-time purchase the whole team can share — no per-seat fees and no monthly subscription eating your budget.
Nonprofits run lean, hold sensitive information, and can't afford a per-seat AI bill for a whole staff and board. PrivateOfficeAI fits all three: it's bought once, the entire team can use it, and it runs on a machine in your own office so donor records and beneficiary data never leave the building.
Yes. Donor lists, giving histories, and any beneficiary or client information you work with are processed on the box in your office and never sent to any AI company. The only thing that leaves is a tiny check-in — license and version, an anonymous box ID, and health numbers — never your documents, chats, or file names. For an organization that has promised donors and the people it serves that their information is protected, that promise stays intact. See the security overview.
Yes — that's where nonprofits save the most. There are no per-seat fees, so every staff member, and even board members or regular volunteers, can have a login. Roles keep it tidy: staff are Team members, a volunteer might be a Basic user or Guest, and the director is an Administrator. Set it all up under team accounts and permissions.
It's a one-time purchase, which matters when every dollar is accountable to a funder. The Software edition is $899 and installs on a Mac or PC you already own — often the right starting point for a small nonprofit. The Box at $4,900 serves a whole office up to about 15 people. There's no monthly per-person bill that grows as you add staff, and it includes a year of free updates while working forever regardless. There's a live demo if you'd like to see it first.
Yes. The Maximum engine reads images and scans, so a scanned funder guideline, a photographed receipt, or an old program report that only exists on paper can be read and summarized — useful for reporting and grant compliance.
Yes. It is a one-time purchase, not a per-seat subscription — the Software edition is $899 on a computer you already own, and the Box is $4,900 for a whole office. The entire staff, and even the board, can use it with no per-person fees, which is far easier to justify to funders than a growing monthly bill.
Yes. Donor lists, giving histories, and beneficiary information are processed on the box in your office and never sent to any AI company. Only a tiny license and health check-in ever leaves the building, and it never contains your documents or their names.
Yes. It drafts grant narratives from your program notes, tailors proposals to a funder's priorities, and summarizes long RFPs into what you need to submit. Load your past grant reports into the knowledge base and it can answer questions and reuse language from your own successful applications.
Yes. There are no per-seat fees, so staff, board members, and regular volunteers can each have a login. Roles like Team member, Basic user, and Guest let you control what each person can see and do.
No. It runs fully offline on your own hardware. Internet is only needed for optional extras like Web Access or reaching the box remotely, and even then your documents and donor data stay on-site.